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Application for Birth Certificate (Form B4)

This form is used to apply for a birth certificate of a newly born baby. Birth registration is the process of registering a child’s birth and this is the first right of any child after birth. Birth registration not only guarantees a child’s right to a name and Nationality, but is also the first legal acknowledgement of a child’s existence and the first requirement for fulfillment of a wide range of other rights. To navigate around various legal activities in Kenya, a birth certificate is a vital requirement. Applying for a passport, registering for national primary exam are instances where a birth certificate is required. It is parents and guardians who are qualified to apply for a birth certificate on behalf of children below the age of consent. People in charge of abandoned babies may also apply for the birth certificate.
Registration of birth is compulsory. The requirements needed to obtain to birth certificate are:

- The name of the new born baby. This may sometimes be optional.
- Date and the place of the birth.
- The sex of the child (Whether male or female)
- The type of birth (i.e. whether single or multiple as in twins/triplets etc.)
- The nature of birth.
- The particulars of the mother. i.e. the name, age, marital status, the previous births and the area/district the mother resides in.
- The name of the father for the married couples.
- The signature of the applicant.
- The register of birth form B1 or form A1.

No fee that is charged to obtain the Kenyan birth certificate.

The make-up of ministries, departments, agencies, and parastatals could change thus affecting form design and content. We strive to keep the forms up-to-date, otherwise check with the relevant public office.
Attention: Principal Civil Registrar

Email : info@mirp.go.ke
Physical address:
Nyayo House, 20th Floor - Northern Wing
P.O. Box 30395-00100
Nairobi.
Telephone: +2542222022
Fax: +2542230939
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Registration of Late Birth

Late birth registration refers to all births which are not registered within six months from the date of birth of such a child.
In support of late birth registration for a child as many of the following documents which are provided in form G. P. 138 A must be produced;

(a) Municipal notification of birth.
(b) Certificate of doctor or midwife who attended the birth.
(c) Child immunization clinic card.
(d) School leaving certificate.
(e) Baptismal certificate.
(f) Identity card or passport.
(g) Letter from employer indicating date of birth.
The applicant must also produce any other document or obtain any certificate that the registrar may in his/her sole discretion require.
Attention: Principal Civil Registrar

Email : info@mirp.go.ke
Physical address:
Nyayo House, 20th Floor - Northern Wing
P.O. Box 30395-00100
Nairobi.
Telephone: +2542222022
Fax: +2542230939
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Registration of Birth Abroad

This form is used to register a birth of a Kenyan that has occurred abroad.
This is registration of birth of Kenyan citizens occurring outside Kenyan territorial boundaries. This kind of birth refers to persons who are born of Kenyan parents outside the country and is required for the child to qualify as Kenyan citizen by descent. One needs to obtain an official birth certificate from the country that the child was born in. Visit the Kenyan embassy with the birth certificate. Wait for the official document. This may take anywhere from a few days to a few months. Should the Registrar of births of Kenyans occurring outside the country be not satisfied beyond reasonable doubt that child is not Kenyan then he/she cannot be registered in the register of birth of Kenyans occurring abroad as a Kenyan.
If you are in Kenya or abroad and need to replace the birth certificate by mail: you need to:
-Complete the birth certificate request form.
-Provide copies of supporting documents.
-Enclose the correct payment with the form.
-Wait for the Kenyan birth certificate to arrive by mail.
The birth certificate has become a pre-requisite for the registration of KCPE. Thus, the Kenyan birth certificate application Process will become even faster in due time to come.

Though, this class of Kenyans have the option of becoming citizens of two countries should their country of birth have laws allowing for dual citizenship for their citizens which is, however, not recognized by the Kenyan constitution or opt to be citizens of their countries of their birth. In support of this kind of registration, the parents of the child must produce both their passports in addition to the foreign certificate of birth in English translation if it is not in English language issued by the country of birth. This service is only available at Central Division Registry based at Sheria House, Nairobi. The fee payable for this service is KShs.50.
Attention: Principal Civil Registrar

Email: info@mirp.go.ke
Physical address:
Nyayo House, 20th Floor - Northern Wing
P.O. Box 30395-00100
Nairobi.
Telephone: +2542222022
Fax: +2542230939

Application for Licence to sell part II Poison

Cap 244 Form 13 offers an application form to people interested in selling Part II Poison.
Addressed to the Provincial Commissioner, fill the form with details of your organisation.
Give the name of company and its nature of business.
Provide also the name of the premises from which you wish to sell Part II Poison as well as nominating the individual who will be directly involved in the sale of the poison under the provisions of Pharmacy and Poisons Act and the Pharmacy and Poisons Rules.
Date and sign the form.
tbc

Application for Permit to Transport Meat

Second Schedule (Reg.4)of Cap 356 provides this application form for permit to transport meat, under the Meat Control( Transport of Meat) Regulations of 1976.
Applicants need to apply to the Inspecting Officer of their district, the name of person, firm or company to be inserted in the permit.
Full names of partners, directors or officers of company responsible for transport of meat, number of carriers and the general postal address of the applicant.
Remember to date and sign the document.
www.livestock.go.ke

Application for Pig Producers Livestock

Applications can be made for pig producers’ license by filling this document. Provided under First Schedule (R.3) Cap 364 of 1998, this form is submitted in duplicate with a remittance of a license fee of ksh400/=.
As with many forms, give your full names and postal address.
Provide the issuing officer with details of address where the pigs are kept, including the farm and district names, number of pigs kept at time of application and all the necessary details.
TBC(To Be Confirmed)

Application for Brand - Livestock Form B

Form B of Cap 357 S.5 allows for application for brands under the laws of Kenya.
Application is made to the Registrar of Brands with a prescribed fee of ten shilling requesting for the allotment and register of Brand.
Provide the name of the applicant in full, the address and the district for which the brand is required.
All correspondence should be addressed to the Permanent Secretary, Ministry of Livestock Development:
P.O. Box 34188-00100 Nairobi, Kenya.
Tel: +254-20-2718870 Email: info.livestock@kenya.go.ke
© Copyright 2012 Ministry of Livestock Development - Kenya

Application for Registration as Veterinary Surgeon

Under Second Schedule (R.3) of Cap 366 of the laws of Kenya, applications can be made to the Registrar, the Veterinary Board, Department of Veterinary Services by the desired candidates for registration as veterinary surgeons.
When filling the form, give your full names and your qualifications. Also provide your academic certificates and an affidavit as required by section 8 (1)(c) of the Veterinary Surgeons Act. Date and sign the form.
The application is forwarded with a prescribed fee of ksh500/=.
TBC

Application for Registration of NGO (Form 3)

This form is to be completed by any organization seeking registration under the Non-Governmental Organizations Act, 1990. Applicants are therefore advised to obtain and familiarize themselves with the Non-Governmental Coordination Act, 1990 and the Non-Governmental Organizations Regulations 1992.
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Application for registration will be submitted to the Executive Director, NGOs Coordination Board, P.O Box 44617 – 00100, Nairobi, Kenya.
Three original application forms must be accompanied by the following:-
a) Personal particulars for the three top officials in the prescribed form see (Part III 1-3).
b) Each official must complete as directed on the Form. Three copies of the proposed organization constitution signed by the three top officials. Two current colored passports size photographs of the applicants. A copy of ID for Kenyan Official and Passport for foreigners. A notarized certificate of registration outside Kenya/incorporation in Kenya (if applicable)
c) A copy of minutes of the proposed organization authorizing the filling of the application. A notification of location of the office and the postal address of the proposed organization Form 1 signed by the three top officials of the proposed organization.
d) The application fee payable to the Executive Director NGOs Coordination Board as specified in Regulation 33. No organization will be allowed to operate as an NGO in Kenya without a certificate of registration issued by the NGOs Coordination Board
e) A registered organization will be subject to all the Laws of Kenya . While filing these forms the officials confirm and certify that they have read and understood the conditions and further confirm that the information they have given is true to the best of their knowledge. That untrue information would be subject to cancellation of the registration certificate.
f) This form is for the purpose of registration only (other issues i.e. application for work permit, tax and duty exemptions will be handled separately) but processed through the NGOs Co ordination Board
The Non-Governmental Organisation Co-ordination Board, Co-op Bank House, 15th Floor, Haile Selassie Avenue.
P. O. Box 44617-00100 Nairobi, Kenya.
Tel: +254-20-2213938/4044/4231/4487/4813/4821.
Fax: +254-20-2214801.

Application for Reservation of Name of Organization

The Non- Governmental Organisation Board provides this form for Organisations willing to reserve their names as recorded in the register for approval.
An official of the organisation, while quoting the NGO’s name give his names in full and provide the NGO’s board with an optional names for which the desired organisation may be registered.
TBC

Acknowledgement of Birth Notification for Parents (Form B1)

Birth notification card is provided in all medical facilities in Kenya. The requirement is to provide the child’s and the parent’s details.
Indicate whether the child was born alone, or in a set of multiple births. Date and place of birth and details of the parents including the the name, age, marital status, previous births, residential area and district of birth. Sign the birth notification and then fill form A1 to apply for the birth certificate.
With a birth notification from hospital, you straight ahead fill form B1. Thereafter, the registry office will provide the acknowledgement of Birth card bearing a serial number. This is what is used to pick the child’s Birth certificate after a month.
For adults without birth certificate, birth notification from hospitals are accepted. Once validated, one fills Form B1.
Email : info@mirp.go.ke

Notice of Change of Business Name (Form BN4)

This form provides a notice of change under the Registration of Business Names Act Cap (499 section 9) for applicants who for one reason or another changes the particulars of a registered business.
State the business name and the nature of business, and the changes with effect from a particular date. Provide full particulars of the new proprietor or partner.
Attach a Certificate of Registration with this notice and ensure it is signed by all concerned persons.
TBC

Application for a licence as a Telecommunication Contractor

This document provides the provision for application as a telecommunications contractor to the desired parties in Kenya.
It is addressed to the Director/Licensing , Compliance and Standards together with a covering letter from the applicants providing the applicant’s profile and the license applied for.
When completing the form, attach a sworn affidavit and a letter from a registered telecommunications technical personnel who will supervise the work done under the license.
Give the applicants name and contacts, and any other information about the applicant. State the qualifications and experience, tools, measuring equipment and testing instruments.
Two referees need to fill their slots in the form for it to be duly completed. Provide a declaration as required before submitting the document to the Director/Licensing, Compliance and Standards, Communications Commissions of Kenya.
TBC

Registration of Electrical Contractor ERC (Form 2)

For parties seeking to register as an electrical contractor, Energy Regulatory Commission’ s Form2 is the document to be completed.
This form facilitates the registration and the desired persons or companies are required to fill in their names, details of the premises like location, name of building, state whether it’s a branch, available office and storage space, and the details of business.
One needs to provide the names, license number and class of all licensed electricians who are to be directly involved, details of tools, measuring and testing equipment, application fees and two referees.
E-mail : info@erc.go.ke
Physical Address
P.O.Box42681-00100,Nairobi.
Eagle Africa Centre, Longonot Road Upperhill
Telephone: +254 20 2847000/200/229; 254-020-2847000/200
Hotline: 0708 444 000
Cell Phone: 0722 200 947 / 0734414333
Fax: +254 20 2717603

Renewable Energy Registration

This document provides the general requirements for parties seeking to register organizations in renewable energy.
State the name of the company or individual applying for registration. Provide other details of the applicant such as ID/Passport numbers for individuals or business registration numbers of companies, income tax, identification number, contacts, location of business premises, name of contact person and the type of renewable energy sort.
State the nature and size of business the company is operating under.
E-mail : info@erc.go.ke
Physical Address
P. O. Box 42681-00100, Nairobi.
Eagle Africa Centre, Longonot Road Upperhill
Telephone: +254 20 2847000/200/229; 254-020-2847000/200
Hotline: 0708 444 000
Cell Phone: 0722 200 947 / 0734414333
Fax: +254 20 2717603

Application for Kenyan Visa (Form V1)

This document facilitates the procurement of a Kenyan Visa. It is issued by the Department of Immigration to people applying for a Kenyan Visa.
State whether the application is for single, multiple or transit Visa. Like with most forms, write your full names, and that of the applicants father, husband or wife.
Provide also the date of birth, the place and country, profession, sex, nationality of birth and the country of residence. Supply also the passport/travel document, held reasons for entry and the proposed dates for entry, and duration of stay.
Give full names and address of family or friends to be visited, dates and durations of previous visits and state if you will be returning to your country.
Email: dis@immigration.go.ke
Physical Address
Nyayo House
P. O. Box 30191 - 00100
NAIROBI, Kenya
Telephone: +254 2 222022,
Fax No. +254 2 220731

Register of Birth (Form A1)

Birth registration is the process of registering a child's birth and this is the first right of any child after birth. Birth registration not only guarantees a child's right to a name and Nationality, but is also the first legal acknowledgement of a child's existence and the first requirement for fulfillment of a wide range of other rights. Birth registration entitles a child to a birth certificate.Registration of birth is compulsory, and should be done not more than three months after its occurrence. The child shall be registered immediately after birth and shall have the right from birth to a name and the right to acquire a Nationality. Although birth registration can be achieved in a variety of ways, the registration of birth of a new born child typically is facilitated by the local hospital where the child is born or the community healthcare worker present at birth.
The notice of the birth is to be given by the father, mother, the occupier of the house where the birth has occurred, the person having charge of the child, or all or a combination of the above. Registration of a birth three months after its occurrence but not exceeding five years shall be entered as late registration of birth under a another form. If the birth does not take place in a hospital or is not presided over by a community health worker, the parents are expected to report the birth of their child to the nearest government office or government health centre to register the child as soon as possible after birth.
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Application for Pupils' Pass (Form 8)

This application is for the benefit of persons or organizations dealing with pupils like educational centers and establishments.
The applicant, preferably the principal, need to complete the form by making an application to the Department of Immigration Services to enable an entry into the country, a pupil for purposes of education or training establishment.
They must also certify that the pupil has been accepted in their establishment and that they have adequate accommodation for the said pupil without infringing on the rights of a Kenyan citizen.
Email: dis@immigration.go.ke
Physical Address
Nyayo House
P. O. Box 30191 - 00100
NAIROBI, Kenya
Telephone: +254 2 222022,
Fax No. +254 2 220731